Time Clock

Purpose

The Time Clock is used by employees primarily to clock in and out. Employees may clock in with an Access Code, Magnetic Card or with a Fingerprint Scanner. Time Clock also allows employees to view and print Time Cards and Schedules, define availability schedules, and to communicate with other employees through the Focus Message Center.

The Job Right ‘Approve Clocks’ is necessary to approve Time Clock functions.

Accessing the Time Clock Window

While in Focus Order Entry, select the Time Clock icon and use one of the Clock In Options listed below.

Clock In Options for Employees

Require Card	The employee must use a magnetic card or keyboard to enter the Access Code and gain access to the system.
Fingerprint at Clock In	The employee is required to use a fingerprint to clock in/out.
Fingerprint Required	The employee is required to use a fingerprint to log in at all times.

Figure tc.1.1 Time Clock Window

Figure tc.1.2 Time Clock Window Fields

Field

Description

Employee

The employee name. Employees currently clocked in will have a clock icon

next to their name.

Job

The Job is dependent on the employee’s clock in status.

Clocked In	Displays the Job that the employee clocked in as.
Clocked Out	Displays the employee’s default Job (Job 1).

List of Jobs

The employee’s Jobs.

Clock In

Clocks the employee in. The Clock In button will be disabled if the employee is currently clocked in.

Clock In Options for Employees

Require Card	The employee must use a magnetic card, keyboard or fingerprint to enter the Access Code and to gain access to the system.
Enforce Scheduling	The employee is only allowed on the clock if there is a valid schedule time, otherwise a manager’s approval is required.
Clock In/Out Only	The Time Clock Module is the only Module available to this employee.
Fingerprint at Clock In	The employee is required to use a fingerprint to clock in/out.
Fingerprint Required	The employee is required to use a fingerprint to log in at all times.

Restrictions

Timekeeping	The employee must read any unread Messages before clocking in if the Job Right 'Must Read Messages Before Clock In/Out' is on.
	If the employee has the Job Right ‘Clock In/Out Must be Approved’ then the clock in must be approved.
	The clock in must be approved if the employee has the 'Overtime Must be Approved' Job Right and the number of hours they have worked during the current pay period is greater than the Weekly Overtime Limit.

The following restrictions apply if the employee has the ‘Enforce Scheduling’ option.

Scheduling

(Requires the Scheduling Module)

If the employee is not on the schedule they cannot clock in without approval.

The employee must clock in within the ‘Early Clock In Grace Period’ or ‘Late Clock In Grace Period’ otherwise approval is required.

Clock Out

Clocks the employee out. The Clock Out button will be disabled if the employee is currently clocked out.

Restrictions

Timekeeping	The employee must read any unread Messages before clocking out if the Job Right 'Must Read Messages Before Clock In/Out' is on.
	The employee cannot clock out with open checks if the Job Right ‘Clock Out with Open Checks’ is off.
	The employee cannot clock out with missing tips if the Job Right ‘Clock Out with Missing Tips’ is off.
	The employee cannot clock out without approval if the Job Right ‘Clock In/Out Must be Approved’ is on.

The following restrictions apply if the employee has the ‘Enforce Scheduling’ option.

Scheduling

(Requires the Scheduling Module)

The employee must clock out within the ‘Early Clock Out Grace Period’ or ‘Late Clock Out Grace Period’ otherwise approval is required. Note: If the employee was not scheduled to clock in then clock out does not require approval.

On Break

Starts the employee’s Break. The On Break button will be disabled if the employee is not clocked in, currently on break or if they have already taken 2 breaks. Note: The employee must have the ‘Take Breaks’ Job Right. A break chit will print if the employee has the ‘Print On Break Chit’ Job Right.

Off Break

Returns the user from break. The Off Break button is disabled if the employee is not clocked in or currently off break. Note: The employee cannot return from break until the “Required Break Minimum” minutes option is met.

Hours

Displays a list of the employee’s current hours for the pay period. Note: The user must have the ‘View Time Card’ Job Right to view their Hours.

Schedule

Displays the current employee’s schedule. Note: The employee must have the ‘View Schedule’ Job Right to view their Schedule.

Availability

Allows the employee to enter their availability. Note: The employee must have the ‘Enter Availability’ Job Right.

Messages

Displays the Messages Window (see Messages). Note: The employee must read any unread Messages before clocking in/out if the Job Right 'Must Read Messages Before Clock In/Out' is on.

Closes the Time Clock Window.

Related Topics

How to View Hours Worked

How to View a Schedule

How to Enter Availability

How to Access Messages