Purpose
A sample Drawer
Report and description of the fields are listed below.
Note: The sample
report may differ from the actual report. The options used to configure
the report will determine the actual output of the report.
Figure
8.156 Sample Drawer Report
|
Focus Café
Cash Tray Page 1
5/24/200X 1:02:00 PM
========================================
Focus (Drawer
1)
STATUS :
CLOSED
TIME OPENED :
05/23/0X 2:23 PM
TIME CLOSED :
05/23/0X 9:05 PM
ASSIGNED : Adam N.
Jerrold R.
Jessica
Micheal
N.
Operations
Kristen
Jeff M.
========================================
I
N V E N T O R Y C O U N T S
----------------------------------------
Beg
Add End Qty
Qty Over/
Item
Qty Qty Qty Used
Sold Short
----------------------------------------
Red Bull
34
0 34 0
0 0
Red Bull SF
15
0 14 0
0
-1
========================================
P A Y M E N T S
S U M M A R Y
----------------------------------------
Gross
Cash 92 521.92
Paid
Outs 0 0.00
CC Tip
Fee 0.00
Tips Paid
Out 0.00
----------------------------------------
Net Cash 521.92
Visa 8 86.68
Mastercard
10 87.04
AMEX 2 31.15
Discover 0 0.00
Diners 0 0.00
Gift
Card 4 16.64
Account 0 0.00
----------------------------------------
TOTAL
PAYMENTS 743.43
========================================
G R A T U I T I E S
----------------------------------------
Tips Owed To:
Rafael A. 5.95
-----
Total Tips Owed By Me: 5.95
========================================
P A Y M E N T S
D E T A I L
----------------------------------------
Cash
Chk # Amount Tip
Total
----------------------------------------
| Refund |
-28.21 | 0.00 | -28.21 |
| 120 |
6.84 | 0.00 | 6.84 |
| 121 |
8.69 | 0.00 | 8.69 |
| 122 |
18.86 | 0.00 | 18.86 |
| 123 |
5.43 | 0.00 | 5.43 |
| 125 |
13.67 | 0.00 | 13.67 |
| 126 |
13.35 | 0.00 | 13.35 |
| 127 |
0.00 | 0.00 | 0.00 |
| 128 |
5.16 | 0.00 | 5.16 |
| 130 |
4.34 | 0.00 | 4.34 |
| 131 |
7.06 | 0.00 | 7.06 |
| 134 |
1.62 | 0.00 | 1.62 |
| 135 |
0.00 | 0.00 | 0.00 |
| 136 |
8.20 | 0.00 | 8.20 |
| 138 |
11.93 | 0.00 | 11.93 |
| 139 |
0.00 | 0.00 | 0.00 |
| 141 |
15.83 | 0.00 | 15.83 |
| 142 |
7.59 | 0.00 | 7.59 |
| 143 |
0.00 | 0.00 | 0.00 |
| 145 |
0.00 | 0.00 | 0.00 |
| 147 |
0.00 | 0.00 | 0.00 |
| 150 |
5.42 | 0.00 | 5.42 |
| 151 |
7.92 | 0.00 | 7.92 |
| 153 |
5.43 | 0.00 | 5.43 |
| 154 |
7.60 | 0.00 | 7.60 |
| 155 |
1.09 | 0.00 | 1.09 |
| 156 |
7.33 | 0.00 | 7.33 |
| 157 |
0.00 | 0.00 | 0.00 |
| 159 |
7.06 | 0.00 | 7.06 |
| 160 |
6.83 | 0.00 | 6.83 |
| 162 |
15.62 | 0.00 | 15.62 |
| 163 |
4.66 | 0.00 | 4.66 |
| 164 |
4.34 | 0.00 | 4.34 |
| 165 |
10.00 | 0.00 | 10.00 |
| 167 |
0.00 | 0.00 | 0.00 |
| 168 |
0.00 | 0.00 | 0.00 |
| 169 |
5.74 | 0.00 | 5.74 |
| 170 |
5.43 | 0.00 | 5.43 |
| 171 |
0.00 | 0.00 | 0.00 |
| 172 |
3.80 | 0.00 | 3.80 |
| 173 |
5.97 | 0.00 | 5.97 |
| 174 |
0.00 | 0.00 | 0.00 |
| 175 |
4.34 | 0.00 | 4.34 |
| 176 |
0.00 | 0.00 | 0.00 |
| 177 |
7.60 | 0.00 | 7.60 |
| 179 |
4.66 | 0.00 | 4.66 |
| 181 |
6.51 | 0.00 | 6.51 |
| 182 |
7.06 | 0.00 | 7.06 |
| 183 |
3.58 | 0.00 | 3.58 |
| 184 |
9.33 | 0.00 | 9.33 |
| 185 |
13.90 | 0.00 | 13.90 |
| 186 |
6.50 | 0.00 | 6.50 |
| 187 |
5.48 | 0.00 | 5.48 |
| 188 |
16.27 | 0.00 | 16.27 |
| 189 |
4.66 | 0.00 | 4.66 |
| 190 |
11.27 | 0.00 | 11.27 |
| 191 |
16.06 | 0.00 | 16.06 |
| 192 |
4.66 | 0.00 | 4.66 |
| 193 |
7.06 | 0.00 | 7.06 |
| 194 |
13.34 | 0.00 | 13.34 |
| 195 |
6.24 | 0.00 | 6.24 |
| 196 |
6.83 | 0.00 | 6.83 |
| 197 |
10.07 | 0.00 | 10.07 |
| 198 |
11.22 | 0.00 | 11.22 |
| 199 |
0.00 | 0.00 | 0.00 |
| 205 |
7.86 | 0.00 | 7.86 |
| 208 |
8.14 | 0.00 | 8.14 |
| 209 |
0.90 | 0.00 | 0.90 |
| 210 |
5.64 | 0.00 | 5.64 |
| 211 |
25.05 | 0.00 | 25.05 |
| 212 |
0.00 | 0.00 | 0.00 |
| 213 |
8.15 | 0.00 | 8.15 |
| 214 |
7.06 | 0.00 | 7.06 |
| 215 |
5.16 | 0.00 | 5.16 |
| 216 |
0.00 | 0.00 | 0.00 |
| 219 |
7.28 | 0.00 | 7.28 |
| 220 |
4.34 | 0.00 | 4.34 |
| 222 |
0.00 | 0.00 | 0.00 |
| 224 |
7.64 | 0.00 | 7.64 |
| 225 |
0.17 | 0.00 | 0.17 |
| 226 |
12.27 | 0.00 | 12.27 |
| 227 |
1.63 | 0.00 | 1.63 |
| 228 |
7.60 | 0.00 | 7.60 |
| 229 |
10.85 | 0.00 | 10.85 |
| 230 |
1.52 | 0.00 | 1.52 |
| 231 |
0.00 | 0.00 | 0.00 |
| 232 |
7.37 | 0.00 | 7.37 |
| 233 |
1.00 | 0.00 | 1.00 |
| 233 |
5.30 | 0.00 | 5.30 |
| 234 |
5.43 | 0.00 | 5.43 |
| 236 |
0.32 | 0.00 | 0.32 |
| 237 |
0.00 | 0.00 | 0.00 |
----------------------------------------
Total
521.92 0.00 521.92
----------------------------------------
Gift Card
Chk # Amount Tip
Total
----------------------------------------
| 180-1 |
5.74 | 0.00 | 5.74 |
| 202-1 |
9.76 | 0.00 | 9.76 |
| 205-1 |
0.68 | 0.00 | 0.68 |
| 205-1 |
0.46 | 0.00 | 0.46 |
----------------------------------------
Total
16.64 0.00 16.64
----------------------------------------
Visa
Chk # Amount Tip
Total
----------------------------------------
| 133-1 |
4.34 | 0.00 | 4.34 |
| 140-1 |
21.28 | 0.00 | 21.28 |
| 144-1 |
8.69 | 0.00 | 8.69 |
| 146-1 |
17.90 | 0.00 | 17.90 |
| 161-1 |
11.91 | 0.00 | 11.91 |
| 166-1 |
4.66 | 0.00 | 4.66 |
| 200-1 | 11.40
| 0.00 | 11.40 |
| 204-1 |
6.50 | 0.00 | 6.50 |
----------------------------------------
Total
86.68 0.00 86.68
----------------------------------------
MasterCard
Chk # Amount Tip
Total
----------------------------------------
| 132-1 |
3.87 | 0.00 | 3.87 |
| 137-1 |
10.09 | 0.00 | 10.09 |
| 148-1 |
10.30 | 0.00 | 10.30 |
| 152-1 |
6.51 | 0.00 | 6.51 |
| 158-1 |
8.46 | 0.00 | 8.46 |
| 178-1 |
7.60 | 0.00 | 7.60 |
| 217-1 |
5.43 | 0.00 | 5.43 |
| 218-1 |
14.17 | 0.00 | 14.17 |
| 223-1 |
5.43 | 0.00 | 5.43 |
| 235-1 |
15.18 | 0.00 | 15.18 |
----------------------------------------
Total
87.04 0.00 87.04
----------------------------------------
AMEX
Chk # Amount Tip
Total
----------------------------------------
| 124-1 |
24.09 | 0.00 | 24.09 |
| 221-1 |
7.06 | 0.00 | 7.06 |
----------------------------------------
Total
31.15 0.00
31.15
----------------------------------------
CC Total 204.87 |
0.00 | 204.87 |
----------------------------------------
Payment
Amount Tip Total
----------------------------------------
Visa 86.68 0.00 86.68
MasterCard 87.04
0.00 87.04
AMEX 31.15 0.00
31.15
Discover 0.00
0.00
0.00
Diners 0.00 0.00 0.00
Gift Card 16.64
0.00 16.64
Account 0.00 0.00 0.00
========================================
C A S H D E T A I L
Declared
Cash 672.25
Net Cash -521.92
Starting
Bank -150.00
-----
Cash
[Over]/Short 0.33
Declared Check
Total 0.00
Check
Total 0.00
-----
Checks
[Over]/Short 0.00
Declared Gift
Card Total 17.00
Gift Card
Total -16.64
-----
Gift Card
[Over]/Short 0.36
========================================
R E F U N D S
Name Time Amount
----------------------------------------
Cash 18:45 -28.21
========================================
P A I D O U T S
----------------------------------------
========================================
P A I D I N S
----------------------------------------
========================================
G I F T C A R D S
Accounts Activated Amount
----------------------------------------
6010XXXXXXXX3774 10.00
6010XXXXXXXX3428 5.00
6010XXXXXXXX4269 5.00
----------------------------------------
3 cards activated 20.00
========================================
D R O P S
|
Figure 8.11.1 Heading Fields
|
Field
|
Description
|
|
Date/Time
|
The Date and Time
the report was generated.
|
|
Cash Tray Info
|
|
Cash Drawer
|
The Station Name and
Drawer Number associated with the Cash Tray.
|
|
STATUS
|
|
CLOSED
|
The Cash Tray
is Closed.
|
|
OPEN
|
The Cash Tray
is Open.
|
|
|
TIME OPENED
|
The date and time
the Cash Tray was Opened.
|
|
TIME CLOSED
|
The date and time
the Cash Tray was Closed.
|
|
ASSIGNED
|
The Employees
Assigned to the Cash Tray.
|
|
The
Inventory Counts Section compares the quantity of an Inventory Item used with
the quantity sold to determine the variance (Over/Short). Note: Only Items on checks closed to the Cash Tray are included in
the Inventory Counts Section.
Figure
8.12 Inventory Counts Section Fields
|
Field
|
Description
|
|
Item
|
The Inventory Item
Name.
|
|
Beg Qty
|
The number of Units
in stock before the shift.
|
|
Add Qty
|
The number of Units
added to stock during the shift.
|
|
End Qty
|
The number of Units
in stock at the end of the shift.
|
|
Qty Used
|
The number of Units
used during the shift (End Qty minus Beg Qty plus Add Qty).
|
|
Qty Sold
|
The number of Units
ordered during the shift.
|
|
Over/Short
|
Qty Used minus Qty
Sold.
|
Figure 8.14 Payment
Summary Section Fields
|
Field
|
Description
|
|
Gross Cash
|
|
Units
|
The number of
cash payments received.
|
|
Amount
|
The Total amount of
cash collected from all payments minus cash tips minus change back.
|
|
|
Paid Outs
|
|
Units
|
The number of
Paid Outs.
|
|
Amount
|
The Paid Outs
Total.
|
|
|
Drops
|
The total dollar
amount of all Drops.
|
|
CC Tip Fee
|
The Total Tip Fee collected
for all Payments.
|
|
Tips Paid Out
|
The Tip Amount for
all Non Cash Payments. Note: This
field is only displayed if the Miscellaneous
> General > Timekeeping >Retain Tips > Pay Out Tips option is
selected.
|
|
Net Cash
|
Gross cash plus
Paid Outs plus Advances plus Drops plus CC Tip Fee plus Tips Paid Out plus
Retained Tip Pool.
|
|
Non Cash Payments
|
|
Name
|
The Payment Name.
|
|
Units
|
The number of
times the Payment was applied.
|
|
Amount
|
The Total amount
of the Payment.
|
|
|
TOTAL PAYMENTS
|
Net Cash plus Non
Cash Payments.
|
Figure 8.15 Gratuities Sections Fields
|
Field
|
Description
|
|
Tips Owed to
|
|
Name
|
The Employee that
is owed tips.
|
|
Amount
|
The Amount the
tips owed. Note: The Amount is
Net of the CC Tip Fee.
|
|
Total Tips Owed by Me
|
The Total Amount
of tips owed.
|
|
Figure 8.16 Payment
Detail Section Fields
|
Field
|
Description
|
|
Payment Name
|
The Name of the Payment
for all Non Cash Payments. Note: Cash Payments (i.e., $5, $10, $20, etc.) are
grouped together and displayed as the Payment Name ‘Cash’. Cash Payments are
only displayed on the report if the Drawer Report Option ‘Include Cash Payment’ is
enabled.
|
Chk #
|
The Check and
Seat number associated with the Payment. Note: A Paid In will display “Paid In” and a Refund will
display “Refund” in this field. A “V” in this field denotes the Payment has
been Voided.
|
|
Amount
|
The amount of the
Payment.
|
|
Tip
|
The tip amount
for the Payment.
|
|
Total
|
The Amount plus
Tip.
|
|
|
CC Total
|
|
Amount
|
The Total credit
card Payment Amount.
|
|
Tip
|
The Total credit
card Top Amount.
|
|
Total
|
The Total credit
card Amount plus Total CC Tip Amount.
|
|
The Cash Detail
Section is
displayed if a Starting Bank or Declared Cash has been entered.
Figure
8.16.1 Cash Detail Section Fields
|
Field
|
Description
|
|
Declared Cash
|
The actual amount of
money counted at the close of the Cash Tray.
|
|
Net Cash
|
Gross cash plus
Paid Outs plus Advances plus Drops plus CC Tip Fee plus Tips Paid Out plus
Retained Tip Pool.
|
|
Starting Bank
|
The Cash Tray’s
Starting Bank.
|
|
Over/Short
|
Declared Cash minus
Net Cash minus Starting Bank. Note:
If the drawer is short, the word “Short” is enclosed in [ ]’s (i.e.,
Over/[Short] -1.76)
|
|
Declared Check Total
|
The actual amount
of checks counted at the close of the Cash Tray.
|
|
Check Total
|
The amount of
checks received.
|
|
Checks Over/Short
|
Declared Check
Total minus Check Total.
|
|
Declared Gift Card Total
|
The actual amount
of Gift Cards counted at the close of the Cash Tray.
|
|
Gift Card Total
|
The amount of Gift Cards
received.
|
|
Gift Card Over/Short
|
Declared Gift Card
Total minus Gift Card Total.
|
Figure 8.14 Refunds Section Fields
|
Field
|
Description
|
|
Name
|
The Payment Type
associated with the Refund.
|
|
Time
|
The Time the Refund
occurred.
|
|
Amount
|
The Amount of the
Refund.
|
Figure 8.14 Missing Tips Section Fields
|
Field
|
Description
|
|
Missing Tip
|
|
Employee
|
The Nickname of
the Employee associated with the Payment that is missing a tip.
|
|
Check #
|
The Check # that contains
the Payment with the missing tip.
|
|
Amount
|
The Amount of the
Payment of the check with the missing tip.
|
|
Figure 8.14 Paid Outs Section Fields
|
Field
|
Description
|
|
Paid Out
|
|
Name
|
The Name of the
Paid Out.
|
|
Invoice
|
The Invoice Number
associated with the Paid Out.
|
|
Amount
|
The Amount of the
Paid Out.
|
|
Figure 8.14 Paid Ins Section Fields
|
Field
|
Description
|
|
Paid Ins
|
|
Name
|
The Name of the
Paid In. Note: A “V” in front of
the Paid In Name indicates the Paid In was Voided.
|
|
Amount
|
The Amount of the
Paid In.
|
|
Figure 8.14 Gift Cards Section Fields
|
Field
|
Description
|
|
Accounts Activated
|
|
Amount
|
The
Amount of the Activation.
|
|
Total
|
|
Activated
|
The
number of Gift Cards Activated.
|
|
Amount
|
The
Total Amount of Activation.
|
|
|
|
Accounts Incremented
|
|
Amount
|
The
Amount of the Increment.
|
|
Total
|
|
Activated
|
The
number of Gift Cards Incremented.
|
|
Amount
|
The
Total Amount of Increment.
|
|
|
Figure 8.14 Drops Section Fields
|
Field
|
Description
|
|
Dropped To
|
|
Name
|
The Drop
recipient.
|
|
Amount
|
The Amount of the
Drop received.
|
|
Total
|
The Total Dropped
To Amount.
|
|
|
Dropped By
|
|
Name
|
The employee that
initiated the Drop.
|
|
Amount
|
The Amount of the
Drop relinquished.
|
|
Total
|
The Total Dropped
By Amount.
|
|
Note: Only Drawer Opens longer than the
number of seconds defined in Drawer
Report Setup > Drawer Opens > Threshold (Seconds) will appear on the
report.
Figure
8.26 Drawer Opens Section
|
Field
|
Description
|
|
Open Time
|
The time the drawer
was opened.
|
|
Name
|
The Name of the
cash drawer that was opened.
|
|
Activity
|
|
Gift/Cd
|
The drawer was open
as a result of a Gift Card Purchase.
|
|
Paid In
|
The drawer was
open as a result of a Paid In.
|
|
Refund
|
The drawer was
open as a result of a Refund.
|
|
Paid Out
|
The drawer was
open as a result of a Paid Out.
|
|
Drop
|
The drawer was open
as a result of a Drop.
|
|
No Sale
|
The drawer was
open as a result of a No Sale (Open (Drawer) Command).
|
|
Ck #
|
The Check #
associated with the Payment received.
|
|
|
Time(Secs)
|
The number of
seconds the drawer was open.
|
Related Topics (none)
Sample Drawer Report