Sample Discount/Voids Report

Purpose

A sample Discount/Void Report and description of the fields are listed below.

Note: The sample report may differ from the actual report. The options used to configure the report will determine the actual output of the report.

Figure 8.58 Sample Discounts/Voids Report

Voids Discounts for 3/10/200X

Focus Café

created at 2/7/2008 11:11:34 AM

Page 1 of 1

D I S C O U N T S

Check

Date

Time

Reopen

Amount

Employee

Approved By

Source

100% Discount

03/10/200X

16:41

-15.75

Mike M.

1/2 Chile con Queso

-4.55

Becky B.

Jalapenos

-11.20

Becky B.

Total 100% Discount

-15.75

50% Discount

03/10/200X

17:54

-5.62

Mike M.

Steak&Shrimp

-5.62

Becky B.

Total 50% Discount

-5.62

Total Discounts

-21.37

V O I D S

Check

Date

Time

Reopen

Amount

Employee

Type

Item

Mike M.

124

03/10/200X

18:45

5.25

Becky B.

Incorrect Order

JumboMarg Rox

130

03/10/200X

19:02

7.00

Becky B.

Changed Mind

Pechuga Monterey

130

03/10/200X

19:02

14.75

Becky B.

Changed Mind

Camaron Acapulco

Total Installer

27.00

Total Voids

27.00

V A R I A B L E P R I C E I T E M S

Check

Date

Time

Reopen

Amount

Employee

Item

03/10/200X

12:15

10.99

Becky B.

FAJITA QUESO

03/10/200X.

12:15

0.99

Becky B.

ADD JAPS

Total Variable Price Items

11.98

R E F U N D S

Date

Time

Amount

Employee

Payment

03/10/200X

16:47

-10.17

Mike M.

Visa

Total Refunds

-10.17

P A I D O U T S

Date

Time

Amount

Employee

Approved By

Paid Out

Vendor/Invoice/Comment

03/10/200X

14:32

9.99

Mike M.

Miscellaneous

Employee Shirt

T I M E C A R D A U D I T I N F O R M A T I O N

Time

Break

Date

Time

Approved By

Action

Employee

Job

Date In

Date Out

Out

03/10/200X

16:49

Mike M.

Edit

Becky B.

Server

03/10/200X

08:00

16:41

03/10/200X

16:50

Mike M.

Add

Rafael A.

Cook

10:00

14:00

S C H E D U L E A U D I T I N F O R M A T I O N

Clock In

Sched

Hours

Pay

Total

Employee

Date

Time

Saved

Rate

Saved

Overhead

Savings

Rolando D.

03/10/200X

16:56

17:35

17:30

0.08

8.25

0.66

0.07

0.73

Total

0.66

0.07

0.73

Figure 8.59 Discounts Section Fields

Field

Description

Type

The type of the Discount.

Check	The check number associated with the Discount.
Date		The date the Discount was approved.
Item		The Menu Item that was Discounted. If a Gift Card was Discounted then the Gift Card account number is displayed in this field.
Time		The time the Discount was approved.
Reopen		The time the check was Reopened.
Amount		The Discount Amount.
Employee		The Employee that entered the Menu Item.
Amount		The amount of the Discount. Note: This field is only displayed if the report is sorted by Approved By or Source.
Approved By		The employee that approved the Discount. Note: This field is only displayed if the report is sorted by Type or Source.
Source		The Discount Source entered by the employee. Note: This field is only displayed if the report is sorted by Approved By or Type.

Total

Amount

The Total Discount Amount for the Discount Type.

Total Discounts

Amount

The Total Amount for all Discounts.

Figure 8.59.1 Voids Section Fields

Field

Description

Type

The type of the Void.

Check	The check number associated with the Void.
Date		The date the Void was approved.
Item		The Menu Item that was Voided. If a Gift Card was Voided then the Gift Card account number is displayed in this field.
Time		The time the Void was approved.
Reopen		The time the check was Reopened.
Amount		The Void Amount.
Employee		The Employee that entered the Menu Item.
Type		The Void Type.
Approved By		The employee that approved the Void. Note: This field is only displayed if the report is sorted by Type.

Total

Amount

The Total Void Amount that the Employee approved.

Total Voids

Amount

The Total Void Amount approved by all employees.

Figure 8.59.2 Variable Price Items Section Fields

Field	Description
Check	The check number associated with the Variable Price Item.
Date	The Date the Variable Price Item was ordered.
Time	The Time the Variable Price Item was ordered.
Reopen	The time the check was Reopened.
Amount	The Variable Price Item Amount.
Employee	The employee that ordered the Variable Price Item.
Item	The description the employee entered for the Variable Price Item.
Total Variable Price Items	The Total Amount for all Variable Price Items ordered.

Figure 8.59.3 Refunds Section Fields

Field	Description
Date	The Date the Refund was entered.
Time	The Time the Refund was entered.
Amount	The Refund Amount.
Employee	The employee that entered the Refund.
Payment	The Payment Type for the Refund.
Total Refunds	The Total Amount for all Refunds.

Figure 8.59.4 Paid Outs Section Fields

Field	Description
Date	The Date the Paid Out was entered.
Time	The Time the Paid Out was entered.
Amount	The Paid Out Amount.
Employee	The employee that entered the Paid Out.
Approved By	The employee that approved the Paid Out.
Paid Out	The Paid Out name.
Vendor/Invoice/Comment	The Vendor, Invoice and Comment associated with the Paid Out.
Total Paid Outs	The Total Amount for all Paid Outs.

Figure 8.59.5 Time Card Audit Information Section Fields

Field

Description

Date

The Date the Time Card was modified.

Time

The Time the Time Card was modified.

Approved By

The employee that modified the Time Card.

Action

Edit	The Time Card was edited.
Add	The Time Card was added.
Delete	The Time Card was deleted.

Employee

The Employee associated with the Time Card.

Job

The Employee’s Job associated with the Time Card.

Date In

The Date the Employee Clocked In. Note: If this field is edited, the original value appears on the line below.

Date Out

The Date the Employee Clocked Out. Note: If this field is edited, the original value appears on the line below.

Time In

The time the Employee Clocked In. Note: If this field is edited, the original value appears on the line below.

Time Out

The time the Employee Clocked Out. Note: If this field is edited, the original value appears on the line below.

Break In

The time the Employee started the first Break. Note: If this field is edited, the original value appears on the line below.

Break Out

The time the Employee ended the first Break. Note: If this field is edited, the original value appears on the line below.

Break In

The time the Employee started the second Break. Note: If this field is edited, the original value appears on the line below.

Break Out

The time the Employee ended the second Break. Note: If this field is edited, the original value appears on the line below.

Figure 8.59.6 Schedule Audit Information Section Fields

Field

Description

Employee

The Employee that attempted to clock in before their scheduled time.

Date

The Date the employee clocked in.

Login Time

The time the employee first attempted to clock in before their scheduled time.

Clock In Time

The time the employee was allowed to clock in.

Sched Time

The time the employee was scheduled to clock in.

Hours Saved

The difference between the Login Time and Clock In Time.

Pay Rate

The Pay Rate associated with the employee’s Job.

Pay Saved

Hours Saved multiplied by Pay Rate.

Overhead

Pay saved multiplied by the Overhead % setting established in Miscellaneous > General > Timekeeping > Scheduling Options > Overhead %.

Total Savings

Pay Saved plus Overhead for the Time Card.

Total

Pay Saved	The Pay Saved for all employees.
Overhead	The Overhead for all employees.
Total Savings	The Total Savings for all employees.

Figure 8.59.6.1 Sample Batch Report Setup Options

Option

Description

Discount Options

Sort Option	Type
Totals Option	Detail
Discounts	100% Discount, 50% Discount

Void Options

Sort Option	Approved By
Totals Option	Totals
Voids	Incorrect Order, Changed Mind

Include Refunds

Selected

Include Variable Price Items

Selected

Include Paid Outs

Selected

Include Time Card Audits

Selected

Include Schedule Audits

Selected

Related Topics (none)