Sample Batch Report

Purpose

A sample Batch Report and description of the fields are shown below.

Note: The sample report may differ from the actual report. The options used to configure the report will determine the actual output of the report.

Figure 8.35 Sample Batch Report


Batch Report for 2/2/200X
Focus Café						created at 2/5/200X 4:44:02 PM								Page 1 of 1
														Exp		Auth
Check		Date		Time		Employee		Amount	Tip	Total		Account		Date		Code
Amex
13		02/02/200X		12:13		Laura I.		34.96	6.00	40.96		123456XXXXX1234		11/09		541396
15		02/02/200X		12:08		Nathali H.		15.50	4.00	19.50		123456XXXXX1234		11/09		504522
17		02/02/200X		12:49		Miguel P.		38.13	6.00	44.13		123456XXXXX1234		11/09		588232
Refund		02/02/200X		12:53		Jesus chuy		-17.64	0.00	-17.64		123456XXXXX1234		11/09		568642
Total								70.95	16.00	86.95

Visa
1		02/02/200X		11:56		Fancisco V.		29.76	0.00	29.76		123456XXXXXX1234		11/09		185395
3		02/02/200X		11:40		Beto b.		20.48	0.00	20.48		123456XXXXXX1234		11/09		035017
10		02/02/200X		12:10		Juan E.		19.62	4.00	23.62		123456XXXXXX1234		11/09		496413
20		02/02/200X		12:30		Juan E.		14.75	3.00	17.75		123456XXXXXX1234		11/09		183035
21		02/02/200X		12:11		Jesus chuy		13.03	2.00	15.03		123456XXXXXX1234		11/09		06013B
27		02/02/200X		12:40		Laura I.		33.46	6.54	40.00		123456XXXXXX1234		11/09		074413
31		02/02/200X		12:55		Nathali H.		14.26	3.00	17.26		123456XXXXXX1234		11/09		04985B
32		02/02/200X		12:47		Elvin T.		30.03	4.00	34.03		123456XXXXXX1234		11/09		01106B
36		02/02/200X		12:51		Laura I.		19.25	4.00	23.25		123456XXXXXX1234		11/09		115154
39		02/02/200X		13:23		Roberto H.		26.03	3.97	30.00		123456XXXXXX1234		11/09		264262
43		02/02/200X		13:20		Elvin T.		11.19	2.00	13.19		123456XXXXXX1234		11/09		025519
44		02/02/200X		13:04		Fancisco V.		19.31	3.00	22.31		123456XXXXXX1234		11/09		190175
48		02/02/200X		13:23		Roberto H.		22.38	0.00	22.38		123456XXXXXX1234		11/09		102269
51		02/02/200X		13:15		Miguel P.		14.00	2.00	16.00		123456XXXXXX1234		11/09		151383
52		02/02/200X		13:41		Juan E.		22.36	0.00	22.36		123456XXXXXX1234		11/09		59431A
56		02/02/200X		13:26		Miguel P.		5.26	1.00	6.26		123456XXXXXX1234		11/09		782325
Total								315.17	38.51	353.68

MC
12		02/02/200X		11:52		Jesus chuy		7.94	2.00	9.94		123456XXXXXX1234		11/09		025512
16		02/02/200X		12:15		Elvin T.		27.03	5.00	32.03		123456XXXXXX1234		11/09		04450Z
23		02/02/200X		12:38		Elvin T.		20.22	4.00	24.22		123456XXXXXX1234		11/09		00292Z
25		02/02/200X		14:58		Roberto H.		34.74	7.26	42.00		123456XXXXXX1234		11/09		03341B
34		02/02/200X		12:53		Jesus chuy		17.65	3.00	20.65		123456XXXXXX1234		11/09		053277
35		02/02/200X		13:33		Juan E.		11.75	0.00	11.75		123456XXXXXX1234		11/09		527264
38		02/02/200X		13:04		Laura I.		20.27	0.00	20.27		123456XXXXXX1234		11/09		00210B
41		02/02/200X		12:53		Miguel P.		16.14	2.00	18.14		123456XXXXXX1234		11/09		498480
Total								155.74	23.26	179.00
Grand Total								541.86	77.77	619.63

OFFLINE DECLINED TRANSACTIONS

Visa
58	02/02/200X		15:44		Laura I.		15.10		0.00	15.10	123456XXXXXX1234		09/09		PIC UP
Total							15.10		0.00	15.10
Grand Total							15.10		0.00	15.10

Batch Number: 1234

Reference Number: 1234567890
Settled at: 2/2/200X 11:02:30 PM
File Settled: \\FOCUS\C\FOCUS\batch\0202200X\
Business Date: 02/02/200X
Transaction Count: 214
Amount: 619.63
More Information:
200 Closed 1183 619.63 214 657.91 214 033230554

Figure 8.36 Batch Report Fields

Field

Description

Check

The Check that contains the credit card authorization.

Date

The Date the credit card was authorized.

Time

The Time the credit card was authorized.

Employee

The employee who authorized the credit card.

Amount

The credit card authorization Amount.

Tip

The credit card Tip amount.

Total

The Amount plus Tip.

Account

The credit card account number (masked).

Exp Date

The expiration date of the credit card.

Auth Code

The credit card authorization Approval Code.

Total

Note: Totals are only displayed if the Sort option is set to Type.

Amount	The total credit card authorization Amount.
Tip	The total credit card Tip amount.
Total	The Total Amount plus Total Tip.

Grand Total

Amount	The Grand Total of all credit card authorizations.
Tip	The Grand Total of all credit card Tip amounts.
Total	The Grand Total of all Amounts plus Tips.

Offline Declined Transaction Section

All Offline transactions that were declined are listed.

Total

Amount	The total Declined credit card authorization Amount.
Tip	The total Declined credit card Tip amount.
Total	The Total Declined Amount plus Total Tip.

Grand Total

Amount	The Grand Total of all Declined credit card authorizations.
Tip	The Grand Total of all Declined credit card Tip amounts.
Total	The Grand Total of all Declined Amounts plus Tips.

Summary Section

Batch Number	The credit card Batch number returned from the processor.
Settled at	The date and time the batch was settled.
File Settled	The batch file that was settled.
Business Date	The business date of the batch that was settled.
Transaction Count	The number of credit card transactions in the batch.
Amount	The Amount of the batch (including tips).
More Information	Additional batch information that is returned from each processor.

Figure 8.36.1 Sample Batch Report Setup Options

Option

Description

Sort

Type

Sorts the report by credit card type.

File Format

Text

The report will be generated as a text file.

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