Purpose

The ‘Cash Tray Declare Cash’ Command is used to enter the amount of cash counted in the Cash Tray drawer. Note: The ‘Cash Tray (Declare Cash)’ Menu Option (located at Close Day > Cash Tray (Declare Cash) in Focus Setup) may also be used to declare cash in the Cash Tray.

 

Restrictions

·          The user must have the ‘Cashier - (Tray) Declare Cash’ Job Right to enter the declared cash.

·          A declared amount of zero is not allowed.

·          The current user may only declare cash for the Cash Trays that they are assigned unless they have the ‘Cashier - Approve Functions’ Job Right.

 

Procedure to Declare Cash

·          Select the Cash Tray Command

·          Select the Declare Command

 

Figure ct.17 Select Cash Tray Window

 

Figure ct.18 Select Cash Tray Window Fields

Option	Description
Drawer	The Station and Drawer Number of the Cash Tray.
Time Opened	The time the Cash Tray was opened.
Count	The current count of the money in the Cash Tray is displayed if it has been previously entered.
Assigned	The employees assigned to the Cash Tray.

 

·          Select the Cash Tray to declare cash.

·          Press the Ok Button.

 

Figure ct.19 Cash Tray Count Window

 

·          Enter the amounts for Total Cash, Total Checks, and Total Gift Cards. Note: Pressing the ‘Total Cash’ label allows entry of the number of bills and coins directly into the Drawer Tray Count Window (see Figure ct.20 Drawer Tray Count Window). 

    

Figure ct.20 Drawer Tray Count Window

 

·          Press the Ok Button.

 

Figure ct.21 Confirm Window

   

·          Confirm that the amount entered is correct.

·          Press the Yes Button

·          Once the Cash Tray is closed the user is no longer allowed to declare cash for the Cash Tray unless they have the ‘Cashier Approve Functions’ Job Right.  The ‘Drawer’ label on the Select Cash Tray Window must be pressed to display closed Cash Trays.

 

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