Purpose

Cash Trays are used to restrict cash drawer access to assigned employees. They also provide payment accountability by combining the drawer activity of all assigned employees on a Drawer Report.

 

An employee must first be assigned to a Cash Tray before they are allowed to tender payments to the cash drawer. All payments received by assigned employees along with the declared Starting Bank and Ending Cash Declaration are reported on a Drawer Report at the end of the shift. Shift Inventories may also be recorded for Cash Trays. Shift Inventories report the variance between stock and usage levels for selected Inventory Items rang by employees assigned to the Cash Tray.

 

Restrictions

An employee must have the ‘Cashier - (Tray) Open Close’ Job Right to open the Cash Tray for use. The ‘Cashier - Approve Functions’ Job Right is required to assign employees to a Cash Tray or enter the Starting Bank once the Cash Tray has been opened.

 

Figure ct.1 Cash Tray Window

 

Figure ct.2 Cash Tray Window Options

Option	Description
Open	Allows the employee to open a Cash Tray for use.
Close	Allows the employee to close the Cash Tray.
Assign	Allows the employee to assign employees to a previously opened Cash Tray.
Bank	Allows the employee to declare a starting bank.
Declare	Allows the employee to enter the ending amount of cash counted in the Cash Tray.
Count	Allows the employee to enter the Inventory Counts for the Cash Tray. Inventory Counts are used on the Drawer Report to determine the variance between stock and usage levels for selected Inventory Items ordered by employees assigned to the Cash Tray.

 

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